By Anna Jessica 
Imagine walking into your office on a Monday morning. Half the desks are empty, the big meeting room is booked by someone who never showed up, and your team is messaging, “Anyone know if room 4B is free?” Sound familiar? That’s exactly why thousands of companies started using Condeco years ago, and why many are still using it in 2025, even though the name on the login screen changed.
Things You’ll Know After Reading This
- Condeco is now officially called Eptura Engage (since early 2025).
- It’s still one of the most powerful tools for big companies with complicated offices.
- It’s probably overkill (and too expensive) if you have fewer than 500 employees.
Let’s walk through everything, no jargon, no sales talk, just the honest truth from someone who’s read hundreds of reviews and talked to real admins in 2025.
What Is Condeco? From 2005 to Eptura Engage (2025)
Condeco started in London almost 20 years ago as a simple room-booking screen outside meeting rooms. Fast-forward to today: it books desks, rooms, parking spots, lockers, even catering, and it talks to Microsoft Teams and Outlook like they’re best friends.
In 2023, a bigger company called Eptura bought Condeco. At the beginning of 2025, they said, “Let’s put everything under one roof,” and renamed the product Eptura Engage. Your old condeco.com login still works (it just redirects), but the app and emails now say Eptura. Nothing broke for existing customers, which is the main thing people worried about.
Who Actually Uses Condeco Today?
This tool is built for big, global companies. Think 500–50,000+ employees across multiple countries. Real customers include Vodafone, Volvo Cars, GE, Siemens, and hundreds of banks and pharma companies you’ve heard of.
Smaller firms sometimes try it, but most give up during the sales process because the pricing and setup are clearly aimed at enterprises.
Core Features You’ll Use Every Day
Here’s what the average employee sees in 2025:
- Book a desk from your phone or straight inside Outlook/Teams
- Search for a room by size, AV equipment, or even “window seat on floor 7”
- See live floor plans that show exactly who’s in real time (thanks to sensors)
- Check in with a QR code or your badge – if you forget, the desk auto-releases after 15 minutes (no-shows gone!)
- Order lunch or visitor badges in the same app
For managers, the killer feature is the analytics: heat maps that prove only 42 % of desks are actually used, so finance finally agrees to give space back.
New 2025 Features Everyone’s Talking About
- You can now type “Find me a quiet desk near Sarah tomorrow” inside Microsoft Copilot and it books it. No clicks needed.
- Neurodiversity settings let people tag desks as “low-stimulus” or “focus zone.”
- The carbon dashboard shows how much CO₂ you saved by reducing empty offices.
Condeco Pricing in 2025 – The Honest Numbers
There is no price list on the website. You have to fill out a form and wait for a call.
From real quotes shared on forums and by consultants in 2025:
- 1,000 users → roughly $10–14 per person per month
- 10,000 users → closer to $8–11 per person per month
- Sensors, extra analytics, or premium support add 20–40 % on top
First-year cost usually includes setup and training, so expect a six-figure invoice for anything over 2,000 seats. If you’re under 500 people, sales will politely say “We’re probably not the best fit.”
What Users Love (and What Drives Them Crazy)
The good stuff (4.4/5 on G2 from 164 reviews):
- Once it’s running, employees love how easy it is
- Microsoft integration is rock-solid
- Sensors make no-shows disappear
- Reports help justify every real-estate decision
The complaints:
- Takes 6–12 weeks to roll out properly
- Admin backend feels like it’s from 2015
- The mobile app sometimes lags on slow Wi-Fi
- Support can be slow unless you pay for a premium
Condeco to Eptura Migration – What Actually Changed?
99 % of customers noticed almost nothing:
- New logo and colors
- New web address (engage.eptura.com)
- Same support team, same contract, same features
The only people who got annoyed were the ones who had bookmarks to the old admin portal. Everything redirects now, so you’re fine.
Top 7 Condeco Alternatives in 2025 (Quick Comparison)
| Tool | Best For | Approx Price (per user/mo) | Setup Time |
|---|---|---|---|
| Robin | Heavy Microsoft shops | $8–12 | 2–4 weeks |
| Envoy Rooms | Beautiful design, simpler needs | $6–10 | 1–2 weeks |
| OfficeSpace | Full real-estate management | $12–18 | 8–12 weeks |
| YAROOMS | Budget-friendly enterprise | $4–7 | 3–6 weeks |
| Skedda | Small–medium, super simple | $7 flat (unlimited) | 1 week |
| Deskbird | Fastest rollout, great mobile | $5–9 | 1–2 weeks |
| Otherspace | Sensor & analytics nerds | $10–15 | 4–8 weeks |
When Condeco Is Perfect (and When It’s Too Much)
Choose Condeco / Eptura Engage if:
- You have offices in 5+ countries
- You already live in Microsoft 365
- You need sensors and serious analytics
- Your facilities team wants to save millions on real estate
Look elsewhere if:
- You have <500 employees
- You want to be living for a month
- Budget is tight
7 Setup Tips So You Don’t Hate the First 3 Months
- Start with one floor as a pilot – don’t go company-wide day one.
- Force check-in with QR codes from week one (kills ghost bookings).
- Set no-show release to 15 minutes, not 30.
- Train “floor champions” in every department – they answer 80 % of questions.
- Turn on the Outlook plug-in first – most people never open the web app again.
- Use the built-in heat maps to decide which desks get sensors first.
- Book a “post-go-live” check-in with Eptura at 60 days – they fix small annoyances for free.
Conclusion: Should You Pick Eptura Engage in 2025?
If you run a large, global company and you’re tired of spreadsheets and empty meeting rooms, yes – it’s still one of the best tools on the planet. The rebrand didn’t hurt anything, the new AI tricks are genuinely useful, and the data it gives you can literally save millions in office costs.
If you’re a growing startup or a 200-person company, save your money and go with something lighter like Deskbird or YAROOMS.
Ready to see real pricing for your office? Head over to eptura.com/engage and request a demo – tell them you want the 2025 Microsoft Copilot features included, they love it when you know the latest stuff.
You’ve got this – happy (and fair) booking!
FAQs
-
What is Condeco in 2025?
Condeco has been rebranded as Eptura Engage. It’s a comprehensive office management tool for desk and room bookings, now integrated with Microsoft Teams and AI features like Copilot. -
Who should use Eptura Engage?
It’s ideal for large companies with 500+ employees, multiple offices, and complex scheduling needs. Smaller teams may find it too expensive or feature-heavy. -
How much does Eptura Engage cost?
Pricing varies by user count: roughly $10–14 per user/month for 1,000 users and $8–11 per user/month for 10,000 users, plus extra for sensors, analytics, or premium support. -
What are the new 2025 features?
Key updates include: AI-powered desk bookings via Microsoft Copilot, neurodiversity-friendly desk tags, and a carbon footprint dashboard to track office sustainability. -
What are the best alternatives to Eptura Engage?
Popular alternatives include Robin, Envoy Rooms, OfficeSpace, YAROOMS, Skedda, Deskbird, and Otherspace, depending on company size, budget, and office complexity.